Can I undo a status change?

Yes, you can change the status back to a previous state in most cases. However, some transitions (like Delivered back to Ready) may require manager approval. All status changes are recorded in the activity log for accountability.

How do I delete a vehicle?

Vehicles are never permanently deleted — they are archived. Use the Archive action to remove a vehicle from active inventory. Archived vehicles can be found using the archived filter and restored if needed. This preserves the full audit trail.

Who can edit vehicle details?

Owners and admins can edit all vehicle fields. Members can update photos, documents, and recon checklist items for vehicles in their assigned branches. Role-based access ensures data integrity while allowing day-to-day operations to flow smoothly.

Vehicle Details

Vehicle Specifications

The specifications section shows all key details: make, model, year, trim, color, mileage, VIN/chassis number, engine type, transmission, and body type. Click Edit to update any field. Changes are tracked in the activity log with who made them and when.

Photos

Upload vehicle photos to document its condition and use them for listings. Drag and drop or click to upload. You can reorder photos — the first photo becomes the primary display image. Supported formats: JPG, PNG, WebP. Maximum file size: 10MB per photo.

Documents

Attach important documents like registration cards, inspection reports, insurance papers, and purchase invoices. Documents are stored securely and accessible to all team members with access to this vehicle. Supported formats: PDF, JPG, PNG.

Reconditioning Checklist

The recon checklist tracks preparation tasks before a vehicle is ready for sale: mechanical inspection, detailing, paint touch-up, tire check, and more. Check off items as they are completed. The progress bar shows overall completion percentage. A vehicle should reach 100% before being marked as 'Ready'.

Activity Log

The activity log records every action taken on this vehicle: status changes, field edits, photo uploads, document attachments, transfers, and deal associations. Each entry shows the user who made the change, what changed, and when. This is your audit trail for the vehicle's lifecycle.

Changing Vehicle Status

Use the status dropdown to move a vehicle through its lifecycle: Acquired → In Recon → Ready → Reserved → Sold → Delivered. Some transitions may require additional information (e.g., marking as Sold requires a linked deal). Status changes are logged and visible to all team members.

Branch Transfers

Transfer a vehicle from one branch to another when stock needs to be rebalanced. Select the destination branch and add transfer notes. The vehicle will appear as 'In Transit' until the receiving branch accepts it. Both branches can see the transfer in their activity feeds.

Common questions

Can I undo a status change?: Yes, you can change the status back to a previous state in most cases. However, some transitions (like Delivered back to Ready) may require manager approval. All status changes are recorded in the activity log for accountability.
How do I delete a vehicle?: Vehicles are never permanently deleted — they are archived. Use the Archive action to remove a vehicle from active inventory. Archived vehicles can be found using the archived filter and restored if needed. This preserves the full audit trail.
Who can edit vehicle details?: Owners and admins can edit all vehicle fields. Members can update photos, documents, and recon checklist items for vehicles in their assigned branches. Role-based access ensures data integrity while allowing day-to-day operations to flow smoothly.